Administrative Assistant

Company

Job Details

The Administrative Assistant acts as a liaison between field operations and office personnel. Is proficient in all aspects of data entry, paperwork tracking and reporting, & well versed in using spreadsheets. Provide administrative and clerical support to ensure the efficient operation of the office.

Essential Functions

• Ensure filing systems are maintained and current
• Answer telephones, direct calls and take messages
• Compile, copy, sort, and file records of office activities, business transactions, and other activities
• Complete and mail bills, contracts, policies, invoices, etc.
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers
• Handle inquiries and incoming work requests
• Receive, sort and distribute incoming mail
• Prepare and send outgoing mailings and packages
• Type documents and correspondence
• Monitor and order office supplies
• Keep office area neat and tidy
• Data entry such as create, update and manage spreadsheets
• Works with Foreman to meet customers’ needs
• Work log and crew work schedule entry
• Inventory tracking and field paperwork distribution to and from the field
• Coordinates necessary street repairs

• Organizational and planning
• Time management skills and the ability to prioritize work
• Attention to detail and accuracy
• Problem-solving
• Adaptability
• Customer service orientation
• Communication skills - verbal and written

• Preferred:** High school diploma or GED

Client Details