Municipal Administrator

Company

The swiya of the shíshálh people lies between Queens Reach in Jervis Inlet and Howe Sound on the south coast of British Columbia. Historically there were four main settlements at kalpilin (Pender Harbour), ts’unay (Deserted Bay), xenichen (Jervis Inlet) and tewankw near Porpoise Bay. shíshálh Nation is committed to innovation in program and service delivery designed to assist our members and community to achieve greater independence, wellness and self-sufficiency. Foundational to our shared work is the protection, promotion and practice of shíshálh culture, language and laws within our swiya.

Job Details

The Position

Under the general supervision of the shishalh Nation Government District (sNGD) Manager and working closely with other departments, the successful candidate will support their manager by attending sNGD and Advisory Council meetings, including preparing agendas, minutes, reports and distribution of associated information. Moreover, this position relies heavily on project management support (task management) by using various computer systems and applications to input, track and update various tasks.  The main goal of this position is to ensure that the manager and other staff are provided with administrative support to operate effectively and efficiently.  

The Candidate:

• Work with the sNGD Manager to review sNGD laws and recommend updating as necessary to keep current and to meet Council objectives; obtain legal advice as required for revisions.
• Assist with preparing RFPs and contracts for services provided to sNGD.
• Represent the interests of sNGD by attending meetings such as Sewer Commission, Local Government meetings, UBCM, AVICC, etc., as required and requested.
• Attend the sNGD Advisory Council meeting and support the Advisory Council by providing information and following up on issues as requested.
• Maintain sNGD files. Support and maintain a confidential records management/filing system that enables expedient retrieval of organizational documents, records, and reports, including current and archived documentation. Sort and archive records on a needed or required basis.
• Maintain a department calendar to track and coordinate meetings, work demands and critical dates/deadlines. Receive, screen and direct telephone calls.
• Review and prioritize incoming correspondence directed to the sNGD Manager, reroute or copy as appropriate and/or attach relevant files or related correspondence.
• Prepare professional and confidential correspondence, memos and documents as requested.
• Perform other tasks within the scope of the position.

Qualifications, Skills and Abilities:  

• Administration, Legal Assistant or Business Administration Certificate or equivalent; Diploma preferred.
• Certification in Local Government Administration or equivalent work experience preferred.
• Two (2) years of administrative assistant experience supporting management and teams, preferably within a First Nations environment. 
• Experience working with various office systems and equipment.
• Knowledge of shíshálh Nation programs and services or willingness to learn.
• The ability to be aware of and understand the Nation's Self-Government Agreement, Constitution, Community and Strategic Plan is a must. 
• Previous experience with municipality government, legislation interpretation and application, bylaw drafting, researching, property tax, grant writing, budgeting and customer service.
• Experience writing reports and taking minutes and all aspects of coordinating meetings.
• Effective verbal and written communication skills. Excellent organizational skills
• Ability to maintain a high level of accuracy and confidentiality 
• Able to submit an acceptable Criminal Records Check before the start date.
• A valid driver’s license, with a clean driver’s abstract, is an asset.

Client Details